Firm Business Development & Communications Coordinator

The BD&C Coordinator is responsible for supporting the business development efforts of assigned office(s), with a primary focus on events planning and execution. The BD&C Coordinator reports directly to the Regional Business Development & Communications Manager and Firm Director, Business Development & Communications, where applicable. In performing this role, the BD&C Coordinator is expected to demonstrate initiative, set priorities, ensure timely and accurate completion of assignments, and comply with Firm policies and procedures. The BD&C Coordinator is also expected to assist in other BDC-related functions, including for example helping with tracking of client interactions and client targeting, and with the preparation of internal BD-related documents (such as slide decks for internal BD-related meetings). The BD&C Coordinator is expected to perform all job duties with a commitment to producing quality work product as part of a global team.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties are performed throughout every work day, as necessary):

• Develop understanding of the assigned office(s), its culture, strategic direction, practice mix, and primary industries in the local market.
• Work closely and collaborate with lawyers in the assigned office(s) and other offices as needed.
• Organize and execute client-facing events, including: preparing guest lists, invitations, CLE approval (in coordination with the Firm Continuing Legal Education staff), and name tags; ensuring that agendas, presentation materials, and meeting handouts are developed, produced, and distributed; communicating with guests regarding event arrangements and coordinating other event-related tasks.
• Organize civic and charitable commitments, including processing charitable paperwork and producing advertising, invitations, and other design work that is consistent with the Firm’s Identity Standards, with Design Services.
• Work with Regional BD&C Manager to generate business/competitive intelligence and client reports as needed.
• Coordinate with Firm Business Acquisition to produce and deliver proposal materials locally.
• Understand local client base and market; maintain local mailing lists (when language is a factor in CRM software.
• Maintain the assigned office-related website content and social media sites, with oversight from the Regional BD&C Manager and office leadership.
• Assist Firm directories team with drafting and submitting local directory, survey, and competition submissions, as needed/directed.
• Assist in writing press releases and distributing them to newspapers etc.
• Assist with arranging and setting up interviews (for media).
• Assist in reviewing and placing articles.

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

• Commitment to the assigned office(s) and the Firm
• Excellent written and oral communications skills
• Excellent proficiency with CRM and email marketing software
• Strong service/hospitality orientation
• Excellent organizational and time management skills
• Excellent judgment and common sense
• Ability to establish effective working relationships across regional, practice, and Firm lines
• Ability to meet deadlines and be flexible to changing priorities
• Ability to handle many tasks/projects simultaneously
• Commitment to teamwork
• Ability to fluently speak, write, and read English and Dutch
• Attention to detail and ability to proofread with accuracy
• Experience working with and general competence using word processing software and spreadsheet/database computer applications

EDUCATIONAL/JOB EXPERIENCE REQUIREMENTS:

• Completed HBO education
• Minimum three years experience in a business development and/or marketing role in a business and/or professional services environment
• Minimum three years experience in event planning and coordination

Interested? Please send your CV and motivation to vacature@thesmartengine.com